CONNECT

SPONSORSHIP KIT

St. Louis Union Station Hotel

1820 Market St.

Saint Louis, MO 63103

welcome to your connect sponsor kit

This site will communicate event details and deadlines. Please read thoroughly and use as a guide in your planning.

Don't forget to bookmark this page for future use!


This kit:
 - Provides information regarding event details, sponsorship deliverables, important deadlines;

 - Overview of the matching process and milestones;
 - Contains a direct link to your registration page.

Questions? Please review the Additional Information tabs below then email your Show Producer, Meredith Carli, at [email protected]

Important dates

The following dates are created to ensure that our sponsors and team members have the maximum amount of time to build and promote the event and its participants across all channels of marketing. Adhering to this timeline is in your best interest as a sponsor of P2PI LIVE.

ITEM(S) DUE

DUE DATE

Set Up (or Update) Your CONNECT Profile

Due by: Monday, September 26, 2022

Book Your Hotel to secure the group rate of $269/night + applicable taxes and fees.

Book by: Monday, September 26, 2022

After this date, we cannot guarantee you will get the group rate.

Book Hilton Chicago.

Receive and Rate List of Participating Brands

Receive on: Tuesday, September 27, 2022

Due NO LATER than: Friday, September 30, 2022

Register Your Staff

Your staff must register with the registration code in your welcome email.

Register by: Wednesday, September 28, 2022

Register here.

Receive CONNECT Meeting Schedule

October 11, 2022

Set up your CONNECT Room

Set up on: Wednesday, October 19, 2022

2:00 PM - 5:00 PM

CONNECT Meetings

Thursday, October 20, 2022

First meeting: 9:30 AM

Final meeting: 4:10 PM

Fill out Post-Event CONNECT Survey

After Thursday, October 20, 2022

STEP-BY-STEP guide

Please see the image below for your room assignment.

The photo at the right is one of the meeting rooms set up in classroom style. Your room will have a round table, eight (8) chairs, and a 6' draped table.

 

The photos at right are of some of the meeting rooms on the fourth floor of the Hilton Chicago. Your room will not be set up in this manner, it is just to give you an idea of the room layout.

We recommend that you bring relevant marketing materials for your meetings. Beyond that, you are not required to anything else. If you want to enhance your space with additional A/V, food and/or beverage, and/or upgraded furniture, the information for those is below.

Yes, you're welcome to A/V to your room. Please see the below PDF order form and contact our exhibitor services representative, Carson Befus, at Encore to place your order.

Show Wi-Fi is available so you do not need to order that. If you need further wi-fi such as a hardline, you can order that through Encore.

Yes, you can add food and/or beverages to your room. Just download the PDF Catering Menu below and contact Catering to place your order.

Please note that the CONNECT Hospitality Suite will be supplied with coffee, drinks, and snacks, so you may not need to order Food and Beverage.

If you want an extra table or chairs, please contact our hotel representative, Rebekah Lopez.

If you would like to upgrade furniture to something else, here are three companies you could contact. All orders for upgraded furniture are between you and the company you select.

  • AFR
  • CORT
  • Freeman

Each CONNECT meeting is arranged considering your company’s meeting preferences, cross-referenced with those of our brand participants. Our goal is to deliver each of your top-requested meetings while also providing opportunities to uncover new and unanticipated relationships.

The week of September 26, once all brand profiles are complete, your designee will browse all participating profiles & prioritize your team’s meeting preferences. While we cannot guarantee specific meetings, we do our best to arrange the most desirable meetings considering all parties’ meeting preferences.

Enter your company specific registration code in your welcome email. If you don't know your code, check your welcome email for the code and then reach out to Meredith Carli.

Register your staff passes by clicking here!​​​​​​

Click here to modify or cancel your existing registration.

Please log in here to cancel the original staff member, then go here to register the new staff member. ​​​​​​In order to swap registrants, you will need your sponsor code provided in the welcome email that contained this webpage link.

If your registration question was not answered by the above answers, please email Jennifer Miller at [email protected] and CC your sales representative.

 

HILTON CHICAGO

720 South Michigan Avenue

Chicago, IL 60605

+1 312-992-4400

RESERVATIONS

If you need additional assistance, please contact us at 312-922-4400. Negotiated rate is $269/night + applicable taxes and fees.

Reservation cut-off is September 26, 2022.

ONLINE RESERVATION
Hotel Website

Each meeting lasts 20 minutes. Meetings are timed and, as each draw to a close, you’ll be prompted by P2PI staff to wrap up your discussion quickly & prepare for the next meeting.

Yes, you may ship items to your CONNECT room. You are responsible for the shipping costs to and from the Hilton Chicago. Please use the shipping instructions in the button below. 

SHIPPING INSTRUCTIONS

Your team may book hotel rooms directly using our negotiated rate for the event: https://book.passkey.com/event/50294362

Any guest list changes should be sent to Meredith Carli at [email protected].

Please contact Meredith Carli at [email protected].

If you have additional questions, please contact John Wilkinson ([email protected]) directly. We’ll also be in touch with your designated participant to make sure your company is fully prepared for CONNECT.