EXHIBITING
SPONSOR KIT
Hilton Chicago
720 South Michigan Avenue
Chicago, IL 60605
Welcome to P2PI LIVE & EXPO
This site will communicate event details and deadlines. Please read thoroughly and use as a guide in your planning.
Don't forget to bookmark this page for future use!
This kit:
- Provides information regarding event details, sponsorship deliverables, important deadlines;
- Contains a direct link to your registration page;
- Introduces you to the event and team.
Questions? Please review the Additional Information tabs below then email your Show Producer, Meredith Carli, at [email protected]
Important Dates
The following dates are created to ensure that our sponsors and team members have the maximum amount of time to build and promote the event and its participants across all channels of marketing. Adhering to this timeline is in your best interest as a sponsor of P2PI LIVE.
ITEM(S) DUE |
DUE DATE |
|---|---|
Discount Price Deadline Order early on FreemanOnline for advance order discount rates |
Monday, September 19, 2022 |
Advance Shipping Starts Freeman will accept crated, boxed or skidded materials at the Freeman warehouse in the Additional Information tabs. |
Monday, September 19, 2022 |
Backdrop Graphics Due Submit your backdrop graphics to Meredith Carli at [email protected]. Proofs will be sent back to you before printing. |
Friday, September 23, 2022 |
Advanced Shipping Deadline Material arriving after this date will be received at the warehouse with an additional after deadline charge. |
Monday, October 10, 2022 |
Direct Shipping Starts Ship items directly to the hotel (address in the Additional Information below, Shipping tab) to be delivered to your booth. |
Monday, October 10, 2022 |
Exhibitor Move-In and Set-Up |
Monday, October 17, 2022 12:00 PM - 4:00 PM |
Exhibit Hours |
Tuesday, October 18, 2022 | 8:00 AM - 5:00 PM Wednesday, October 19, 2022 | 8:00 AM - 5:00 PM Thursday, October 20, 2022 | 8:00 AM - 3:00 PM |
Exhibitor Breakdown and Move-Out |
Thursday, October 20, 2022 3:00 PM - 7:00 PM |
You can find your booth on the LIVE Floor Plan.
Unless otherwise noted in your contract, each 10' x 10' booth will be set with:
- 8'h black back drape and 3'h black side drape between booths
- 10'w x 8'h custom printed fabric backwall
- one 6' black draped table
- two Limerick® chairs by Herman Miller
- one wastebasket
- one 10-Amp Electric Drop
- 500lbs of freight then rack for each 10'x10' booth.
You do not need to order carpet as the exhibit hall is already carpeted.
Your booth space is the place for you to get your message across to the event attendees. All items that you will have in your booth need to be shipped to either the Freeman warehouse or to the hotel. Please refer to the Shipping tab below for information on sending items to your booth.
You can order A/V and upgraded wifi from Encore via FreemanOnline.
The button below will download the Encore order form to be filled out, including your booth number, and sent to Carson Befus at [email protected]
Your booth package comes with a 6' draped table and two chairs. If you want more or different furniture you may order through FreemanOnline.
**Any furniture other than what is listed in your contract will be at an additional charge, payable directly to Freeman.
Your booth package comes with a 10' wide x 8' tall custom printed backdrop. The graphic for this backdrop will be created by your graphics team and submitted to Meredith Carli at [email protected]. Click the button below to download the Guidelines for Graphics Submission.
You will get a proof back for approval before the custom backdrop goes to production.
*Only for sponsors who have Attendee Bag Inserts as part of their contract.
Please ship your bag inserts to the Advance Shipping to Warehouse address above using the shipping label below.
If your bag insert will not arrive at the warehouse before October 10, please use the hotel shipping information below.
When you ship your item, please send the tracking number to Meredith Carli at mcar[email protected].
Advance Shipping to Warehouse: September 19 - October 10 |
Direct Shipping to Hotel: Starting October 10 |
|---|---|
EXHIBITOR NAME / BOOTH # P2PI LIVE & EXPO C/O Freeman 2500 W. 35th St. Chicago, IL 60632 |
EXHIBITOR NAME / BOOTH # P2PI LIVE & EXPO C/O Freeman Hilton Chicago 725 S. Wabash St. Chicago, IL 60605 |
Enter your company specific registration code in your welcome email. If you don't know your code, check your welcome email for the code and then reach out to Meredith Carli.
Register your staff passes by clicking here!
Click here to modify or cancel your existing registration.
If your registration question was not answered by the above answers, please email Jennifer Miller at [email protected] and CC your sales representative.
HILTON CHICAGO
720 South Michigan Avenue
Chicago, IL 60605
+1 312-992-4400
RESERVATIONS
If you need additional assistance, please contact us at 312-922-4400. Negotiated rate is $269/night + applicable taxes and fees.
Reservation cut-off is September 26, 2022.
You can use an EAC for your booth. Please have them fill out the form downloaded from the button below and send the completed form and a certificate of insurance to Meredith Carli at [email protected].
Overall Show Questions - Meredith Carli at [email protected]
Registration - Jennifer Miller at [email protected]
Booth Questions - Please contact Freeman at [email protected] and reference the event name and your booth number.
Tuesday, October 18, 2022 | 8:00 AM - 5:00 PM
Wednesday, October 19, 2022 | 8:00 AM - 5:00 PM
Thursday, October 20, 2022 | 8:00 AM - 3:00 PM
